💡 The best tools for personal organization
My 15 years productivity experience.
Hello, here is Jerzy from Hard Work Smart - a place for top professionals who want to change their lives.
Today's newsletter is motivated by a question I answered on Reddit - and when I did it, I thought that it sums up pretty well my last 15 years of research of the perfect productivity system. So, here we go - I share it with you.
If you have a question, just hit reply 😀
I'm sometimes asked "what tools I use" and I always answer with pleasure. Even if I'm aware that you will probably not follow my advice right now, but maybe one day you will come back to this post and then do it.
If you're not organized yet and want to start, don't use fancy project managers like Asana or Notion and certainly don't try to build "second brains". Those are all procrastination devices, including the second brain thing.
I'd suggest using your first brain more, it's more efficient as a result of thousands of years of evolution. 😀
Here are my last 15 years of experience in looking for a perfect personal productivity toolset.
FILE STORAGE - Dropbox
https://dropbox.com - because it's easy to use cross platform, has the best online document viewer and you can copy links to files with one click from the Mac finder without the need to go through a menu that asks you lots of questions each time, as if you were a kindergarten kid. Take 2x the amount of data you have right now and then upgrade when needed.
NOTES - Workflowy
https://workflowy.com - it's an outliner, you can note there very simple things and then develop them to very complex. People have started companies with it as a support and have written books using it. It will be simple, if you leave it simple, or it will become as complicated as you like, because it has all the bells and whistles available, but not overpowering: bidirectional links if you need them, comments to parts of the file if you need them, possibility to share as much as the whole graph or as little as one bullet, with different people if needed or even publicly, via simple links (like this one: https://workflowy.com/s/hws-resources/pqqTbQG2LLPoC2gY). I've used for many months each of the fancy other tools everybody raves about - Notion, Craft, Roam Research, Obsidian, Hypernotes, Logseq, Athens - Workflowy is the best and the most human friendly. If you want to do the work and not manage your tools, choose Workflowy.
TASKS and EVENTS - Ticktick
https://ticktick.com - it's the simplest personal task manager that allows you also to share projects with people if one day you need it. Two main advantages - it has an excellent calendar view, so you can see your calendar events alongside your tasks and therefore - timeblock. There's no task management without timeblocking, because if you don't set a time you need to have to perform a task, you will end up planning too much for the day. It also allows to follow your habits, use fancy techniques like Pomodoro and other stuff, but if you want to keep it simple, you can turn it off in the settings and you will remain with a clean, nice, cross-platform task manager. It has nice widgets for all the systems and it's developed constantly, the support team is reactive. More reactive than the competition. 😀 Again - for the last 10 years I used all of the task and project management apps - it's the best.
Here are the books that, in a way or another, influenced my experiments with productivity and my app choices:
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